home
***
CD-ROM
|
disk
|
FTP
|
other
***
search
/
Fritz: All Fritz
/
All Fritz.zip
/
All Fritz
/
FILES
/
BUSINESS
/
CALLMST2.LZH
/
MANUAL.PT2
< prev
Wrap
Text File
|
1990-12-14
|
39KB
|
887 lines
INVOICING
If you have preselected a client for processing that client
and the first location on file for that client will be displayed
to you upon selecting this function. If not you will be required
to enter a client ID before continuning. If there are no
location records on file for client a message stating such will
be displayed.
(Note - Invoicing can be posted against only one location at
a time. This restriction is required due to the calculation of
sales tax can only be consistant for a single location..)
Before you can post an invoice the location to be invoiced
must be displayed to you. The location to be invoiced is located
by using the 'Forward' and 'Backward' display options. Once the
desired location is located you can then select the 'Invoice
maintenance' option.
Forward - Will advance forward to the next location on
file for the client. If there are no more locations on file
for the client a message will be displayed stating such.
Backward - Will advance backward to the previous
location on file for the client. If ther are no more
locations on file for the client a message will be displayed
stating such.
Invoice maintenance - With this option you will be displayed
a new screen for performing the invoice maintenance
functions of: Add new, Change, and Delete. (Note - A
location must be selected before you can perform any of the
invoice maintenance functions.)
Exit - With this option you are returned to the
location/service sub-menu option bar.
INVOICE MAINTENANCE
(Invoice forms - This system is designed to use either plane
paper, or continuous letter head, forms for all invoicing and
statements. Refer to the 'MODIFY SYSTEM PARAMETERS' section
under 'SYSTEM UTILITIES' on how to setup your full company name
and request printing of it on all invoices and statemenst.)
Upon the initial selection of this option you are displayed
a new screen with the client, location, and service to be
invoiced displayed in its upper portion.
You must select one of the following options before any
further processing takes place.
Add new - With this option you will post a new invoice to
the client invoice file for the displayed location. (Note -
Upon posting of a new invoice the location service schedules
will be advanced to the next due date and its status will be
that of 'Pending'.)
Change - With this option you will be able to modify the
information in a previous posted invoice. (Note - Invoices
are identified by client ID, location, service, date, and
invoice number. The use of the invoice number is optional
and is not used to identify multiple invoices for the same
location and date on file. If you utilize a single numbered
invoice to account for the invoicing of multiple services to
a client you can reenter that invoice number on each service
recorded on that document.)
Delete - With this option you will be able to delete a
previous posted invoice. (Note - Be sure to review the
service/location schedule for the invoice you are deleting.
You may need to readjust the: calls remaining count,
scheduled due date, and charge rate.)
Exit - With this option you can cancel the request for
invoice maintenance and return to previous screen for
invoicing.
ADD NEW / CHANGE
The primary difference, to the operator, between posting new
invoices and changing an existing invoice is that: a) all entries
for a new invoice are being made for the first time, b) all
entries for a invoice being changed are being reprocessed.
Because there is little difference in the processing of new
invoices and changes both will be discussed together.
(Note - All entries made should be made without the charge rate
being modified by any tax amount. Taxes will be calculated for
all charges that are taxable and will be displayed as a seperate
item prior to invoice total. If you are processing an invoice
that has already been paid you will have the oppertunity to
adjust the tax amount before accepting the invoice posting. If
there is a major error between the calculated invoice total
amount and the amount charged to the client use an 'Adjustment'
to correct the clients account balance.)
In order to identify the invoice you will first be required
to enter date and number of invoice. If you are adding a new
invoice and one already exits it will be displayed and the
request for 'ADD NEW' will be cancelled. If you are changing an
existing invoice an no matching invoice on file a message stating
such will be displayed and the 'CHANGE' request will be
cancelled. The entry of the technicians initials will establish
that technician as the technician for routing of the service next
time it is scheduled.
Each line item on the invoice must be identified with a code
of 'S,R, or C'. This code identifies the type of entry you are
making.
Codes - 'S' and 'R': Both of these codes are used to
identify the posting of service charges. Only valid services for
this location can be posted. The 'S' code is used to post charges
for scheduled services and will result in the updating of that
services call schedule. The 'R' code is used to post charges to
services rework calls and will not result in the updating of that
services call schedile.
Code - 'C': This code is used to identify additional charge
items and can be either of the following two types:
1. Inventory items of charge - These line items must be
identified by entering the inventory number associated to
them in you inventory table. All information on file for
that item will then be displayed. You can then record the
quantity usage and the total charge for that item will be
calculated for you.
2. Non-inventory items of charge - In order to enter this
type of charge just press the <ENTER> key for the item
number and then type in the description for the charge item.
You will then be required to identify if that item is
taxable, its unit of measure, and price per unit. You can
then enter the quantity of usage and the total charge for
that item will be calculated for you.
If you wish to delete a displayed line item use the 'CTRL'-'Y'
key option to clear the 'S,R,C' code field.
As each line item of charge is posted you will be displayed
the adjusted total for charges, total tax amount, and invoice
total. Upon entering the last item that will fit on the current
display you will be displayed a message asking if you wish to
continue to another screen. A response of 'Y' will result in the
posting of the current displayed line item charges before you can
continue posting of the remaining charges. A response of 'N'
will terminate the line item posting and position you in the tax
amount field. At this time you can adjust the calculated tax
amount if necessary. Upon pressing the <ENTER> key to accept the
tax amount the current display of line items will be posted along
with the invoice header. You are then provided the opportunity
to print the invoice. This is optional sence most invoicing will
have already been paid by the client and there will be no need to
print an invoice. If you desire to print the invoice be sure the
printer is on and loaded with the proper forms. (Note - The only
way to reprint an invoice is to call it up for by use of the
'CHANGE' option and make no changes.)
DELETE INVOICE
Upon requesting this option you will be required to enter
the date and number of the invoice to delete. If the invoice is
not on file for the given date a message stating such will be
displayed and the request for 'DELETE' will be cancelled. If the
invoice is on file it will be displayed and you will be requested
to confirm the 'DELETE' request. Only if you reconfirm the
request for deletion of the invoice will that invoice, and all
line item of charges, be deleted. (Note - Be sure to chech the
service status for all services on the invoice to be deleted.
You may need to reset its schedule, remaining call count, and
charge rate.)
PAYMENTS/ADJUSTMENTS
If you have preselected a client for processing that client
will be displayed to you upon selecting this function. If not
you will required to enter a client ID before continuning.
Upon the initial display of the selected client an analysis
of the clients A/R account status will be performed and a summary
will be displayed along with the date of last payment. This
information will be updated and redisplayed for each payment and
adjustment you post.
Payment post - With this option you can post new payments to
the clients A/R balance. Payments can only be of a positive
value and will reduce the outstanding invoice balance due.
Adjustment post - With this option you can post adjustments
to the clients A/R balance. Unlike a payment an adjustment
can be either positive or negative in value.
a) A positive value will increase the outstanding A/R
balance due by client.
b) A negative value will decrease the outstanding A/R
balance due by client.
Delete payment/adjustment - With this option you can delete
a specific payment, or adjustment, from the clients A/R
file.
Payment post / Adjustment post
Upon requesting either of these two options a portion of the
current screen will be cleared and you will be prompted for
information to construct the payment/adjustment.
Date - Enter the date of the transaction. If you have
changed your mind about posting the transaction just press
the <ENTER> key and the posting request will be cancelled.
Cash, Check, Charge, Discount, Other - You select the mode
of payment/adjustment by highlighting one of these modes by
use of the 'UP' and 'DOWN' arrow keys. When you have
highlighted the desired mode just press the <ENTER> key.
You will then be required to enter the dollar amount, and
check number if mode of payment/adjustment is by check.
Comment - This is an optional entry to be used to better
describe the transaction being posted.
Upon completion of the transaction posting the clients A/R
status will be recalculated and displayed.
Delete payment / adjustment
Upon the selection of this option a portion of the screen
will be cleared and a listing of all payments and adjustments
will be displayed in date order.
You select the transaction to be deleted by:
A) Giving a 'Y' response to the message
Select for delete (Y/N)..
B) Positioning the displayed flag marker next to the
transaction you wish to delete by pressing the 'DOWN' arrow
key. When you have the flag next to the transaction you
wish to delete just press the <ENTER> key.
C) By reconfirming the deletion request by answering the
displayed confirmation request with a 'Y'.
Upon completion of the delete request the clients A/R status
will be recalculated and displayed.
DISPLAY PAYMENTS/ADJUSTMENTS
This function is limited strictly to displaying the clients
payments/adjustments on file. No maintenance can be preformed
with this screen.
WORK HISTORY DISPLAY
With this function you are displayed all services that have
been invoiced for client. All work history will be displayed in
date order with the oldest first. No maintenance can be
preformed with this screen.
LABELS, Etc.
This sub-menu provides access to a set of routines that will
allow you to extract client information for the printing of
various formats of labels, rolodex cards, envelopes, and service
history and routing call cards.
LABELS
The primary intent of this series of label printing
functions is to allow you to print mailing labels for client
correspondance.
Label size is determined by measuring from top-of-label to
top-of-label then calculating the lines per label at either
6 lines per inch (standard), or 8 lines per inch, depending
on your printer setting.
Alinement is determined at either 10 horizontal print
positions per inch (standard), or from 12 to 19 characters
per inch depending on your printer capability.
The minimum size for labels you can use is 1" x 3 1/2" when
using 6 lines per inch vertical spacing and 10 characters
per inch horizontal spacing.
The maximum size for labels is limited only to what your
printer will handle.
You can extract addresses from your client master in various
sequences and ranges, or you can enter information from the
keyboard.
(Note - If your printer can handle continuous envelope forms
use these label print routines instead of the envelope print
routines. The envelope print routines are designed for your
standard office use envelopes.)
ROLODEX CARDS
This searies of routines was designed to assist you in
creating and maintaining rolodex type files on your clients.
There are only two sizes of ROLODEX cards that can be used:
1) 2 1/4" x 4" (standard)
2) 3" x 5" (recommended)
You will find that the use of the routine to print cards
based on date of last maintenance will provide an easy way to
maintain you files with current client information.
ENVELOPES
This series of routines was designed to allow you to print
addresses on your standard office envelopes without having to
type each one.
To utilize this routine remove you tractor feed from your
printer and configure it so that it is convient to positon an
envelope for printing. You can select address to print in
various sequences, and ranges, from your client master file, or
you can enter an address from the keyboard. The address to print
is displayed on the screen before printing and you either print
or skip it and go to the next address. Upon completion of
printing the address on the envelope the printer will perform a
forms eject so that all you have to do is load another envelope.
(Note - If you wish to use continuous envelope forms use the
label print routine.)
SPECIAL SELECTION FOR LABELS/ENVELOPES
This set of routines select addresses from either your
client master or service/location address master files.
If you request the selection process of 'MANUAL' you will be
required enter the ID codes of the particular address records you
wish to print.
After you decide what addresses you wish to print you have
the opportunity to print either labels or envlopes. These
routines are very similiar to the normal 'LABEL' and 'ENVELOPE'
print routines.
SERVICE HISTORY RECORDS
Service history cards were defined to provide you with a
client service/location work history records that can be
maintained as desk top files for quick lookups.
These work history records can be printed on either 3" x 5"
rolodex cards, or 3" x 5" cards, depending on your preference.
With these cards you are provided a quick recap of service
history for specific client/locations showing dates for up to the
last 4 service calls.
.pa
SERVICE CALL (ROUTING) CARDS
This set of routines was defined to print one 3" x 5" card
for each service scheduled for maintenance.
(Note - These cards will only be printed for those services
having a confirmed status.)
These cards are intended to be used by the technician to aid
them in planning their days work schedule. These cards contine
all information necessary for the technician to perform the
scheduled service. They can be printed in a variety of sequences
and, once seperated into individula records, be reorganized into
other sequences as needed. They are also small enought to fit
into a shirt pocket for easy carrying.
CLIENT PHONE LISTINGS
This searies of routines allows you to print selective
listings of client addresses, and optionally service locations,
in a variety of sequences and range selections.
All listings will be printed on standard 8 1/2" x 11"
continuous forms.
Listings for city, state, and zip will also be in sequence
by client last name within the primary sequence.
SERVICE SCHEDULES
This series of options allows you to print various formated
reports concerning pending, confirmed, and expired service
contracts. You will find these report listings to be of value in
planning your day-to-day operations.
All listings will be printed on 8 1/2" x 11" plane paper.
Listings by date, client, service, and technician can be
selectively printed for pending and/or confirmed services. You
will find that the use of pending service listings for a given
date range will be of value to your office in calling clients and
confirming service dates. The listings of confirmed services
will aid your technicians in planning their routing.
The listing of expired contracts also has the ability to
list those contracts soon to expire based on number of calls
remaining. With this listing you will be able to work with your
clients more closely in insuring they will not be without your
services.
FINANCIALS
The functions contained within this sub-menu provide you
with the ability to setup and maintain the tables necessary to
operate your system. In addition you are provided those routines
necessary to control your accounts receivables and to interface
to your general ledger.
1) Account maintenance, Inventory maintenance, and Tax
table maintenance must be used to setup your system tables
before you can use 'CALL MASTER'. These tables control
the services you can offer, inventory to be sold, and tax
rates to be used by different localities.
2) Print aged receivables, and Print statements provide you
with control over your accounts receivables.
3) Print journal entries provides your accountant that
information necessary for creating general ledger entries
for sales, sales taxes, and receipts.
4) Print revenu projections can be used in a variety of
ways. With this function you take your current service
schedule and explode it into the future to a given date.
You can then use it to plan your staffing requirements, cash
flow needs, and other uses.
5) Recap client work done provides you with a hard copy
recap of all service history for a given client.
ACCOUNT MAINTENANCE
This is similiar to a general ledger chart of accounts but
consists of table of services that you provide to clients.
This table must be created before you can setup any service
schedules for clients. This is a master table that identifies
those services that you offer and can be as detail, or summary,
as you wish to make it. The information contained in these
records will initialize services setup for clients. You will be
provided the ability to override the information when setting up
a client service but you will save time and gain accuracy if you
setup an account master for each form of service offered.
One suggestion - if you may on occasion perform warranty, or
insurance, rework calls for services provided setup a single
account for this function. Then if you must perform this type of
call for a client you can use this account to setup the service
call and you can manually enter the description and rates as
required. In this manner you will not affect the existing call
schedule for the service and you will gain seperate accounting
for that call.
Take care is setting up this table as it is the heart of
your system.
INVENTORY MAINTENANCE
This is not an inventory system that accounts for each
individual item you purchase for resale and maintains a stock
count. This inventory consists of a table of items you carry for
resale and their respective unit of measure and customer pricing.
With this table you will save time in invoice posting by simply
using the code you assign to that item in this table.
Items not carried in inventory that are also posted on
invoices (such as labor, etc) do not need to be setup in this
table. These items are posted to invoices by not referencing an
item number and just typing in their description.
Print a copy of this table for each technician to carry
into the field. In this manner they will have the ability to
correctly price all items billed at time of service.
TAX TABLE MAINTENANCE
For many users of this system this table will consit of a
single entry containing the tax rate for all sales. For others
this table should consist of seperate entries for each locallity
you do service in that have a different sales tax rate.
1) Assign a code for each locallity that has an identifable
tax rate.
2) In the descriptions area identify the breakdown of that
tax rate.
3) Enter the tax percentage as 5.00 for 5%, or 5.25 for
5.25%.
4) For those clients that are not to be taxed set up a
unique code to identify the tax rate as 'non taxable' and
enter a zero tax percentage.
5) When you setup a client location to be serviced assign
the appropriate code to identify the tax rate to charge for
all taxable sales.
6) When you post invoicing taxes will be calculated using
this tax rate for all taxable sales items. You will have
the ability to override the calculated tax amount with the
actual tax charged at the end of each invoice posting. (If
there is an error in the invoice that is too greate for this
adjustement then post a payment adjustment the account
balance for the client.)
7) When you print journal entries each tax code will be
listed seperately showing total sales taxable, non-taxable,
and the amount of sales tax collected.
8) Print out this table and keep it handy for quick
reference when you setup a new client.
PRINT AGED RECEIVABLES
This routine recaps you open accounts receivables by client
for current, 30 - 60, 60 - 90, and over 90 days status.
1) Print this report at the same time as you print
statements. Other times would be at the end of each
accounting period.
2) Each time that you request this report all the invoices,
payments, and adjustments on file for the client are
reviewed to determine that clients current accounts
receivable status. You can run this report as often as you
like because there is no updating of any file with this
report.
3) If you select the option to list payments sence last
statement you will be asked to enter date of last statement.
Only those payments (not adjustments) made sence that date
will be listed. Use this option if you are having problems
with some of you clients and have set them up on a payment
cycle. With this option you can easily see if they are
making an attempt to reduce their outstanding balance.
PRINT STATEMENTS
This function prints your Accounts Receivable Statements.
The form to use is identical to the same form you use for
invoices printed by this system.
1) You can either use 8 1/2" x 11" continuous plane forms
or continuous letter head forms. (Refer to the section
under 'SYSTEM UTILITIES' for 'MODIFY SYSTEM PARAMETERS' if
you wish to setup and print your full company heading on
each invoice/statement.)
2) The detail printing of the statement is controlled by the
date range you identify for this statement cycle. Only
those invoices, payments, and adjustments within that date
range will print, all prior to that date range will be
summarized under 'Previous Balance'.
3) Statements can be ran as many times as necessary because
there are no files updated by this process.
4) You should print a copy of you Aged Receivables
imediately before, or after, printing statements for the
same date range. In this manner you will have the same aged
balance amounts as printed on each statement.
PRINT JOURNAL ENTRIES
With this function you can print either a summary, or
detail, recap of all sales (invoicing), taxable and non-taxable
sales with tax amount collected, and sales receipts (payments and
adjustments).
1) You can run this report as often as necessary because no
files are updated by this processing.
2) There is a journal transaction file created each time
that this function is requested. This file may be used to
format entries to be posted to your ledger system if that
system will accept file inputs from other systems. (This
file format is described in the 'DATA FILE STRUCTURES' under
'MDGL'.) No support is provided for this file conversion by
MICRO DATA ASSIST due to the large number of general ledger
systems in use. You will need to seek local support for
this conversion.
3) Run this report at least at the end of each month, and
optionally as often as your accountant asks for it.
4) (Note - Your system allows you to delete clients and
individual invoices, payments, and adjustments. These
deletions will affect the entries printed on this 'Journal
Listing'. Rerunning of a journal may show different values
if any deletions have been made sence prior journal listing.)
PRINT REVENUE PROJECTIONS
With this function you can project your current service
schedule into the future for review and analysis.
1) This function can be requested and ran at any time. It
has no affect on your files.
2) You will find this projection valuable in planning future
staffing requirements, inventory needs, and even in
estimating cash flow.
3) Projections consist of extending your current service
schedules into the future to either the requested date, or
until the service expires, which ever comes first. All
projections include only the charge rate for the service and
do not include taxes or other items of charge.
RECAP CLIENT WORK DONE
With this function you print a detail report of all service
invoicing on file for the client.
1) This is an optional report only to be ran if needed.
2) Only invoicing is recaped on this report.
3) All information is listed in date/location/service
sequence.
4) One suggested use is to print this report for those
accounts you need to maintain service history information on
before you purge old invoicing from your data files.
SYSTEM UTILITIES
This sub-menu provides you access to several routines
designed to assist you in maintaining your data files.
1) Reindex data files - With this function you remove all
records tagged for deletion and return the disk space they
occupied back to the system for reuse.
2) Purge expired service schediles - With this function you
can tag as deleted all service schedules that have expired.
3) Purge old invoicing - With this function you tag as
deleted all invoicing, prior to a given date, that does not
affect a clients account balance.
4) Purge old invoice detail - With this function you tag as
deleted all invoice line charge items, prior to a given date, for
invoicing that is no longer active in your database.
5) Modify system parameters - With this function you are
able to setup your full company name and set system flag that
will modify certain screens and printouts.
6.) Post finance charges to A/R - With this function you are
able to automatically calculate and post finance charges to all
clients that have balances older than last statement date.
REINDEX DATA FILES
With this function you remove all records tagged for
deletion and return the disk space they occupied back to the
system for reuse.
Be sure that you have a current backup of your data files
before executing this function.
1) Use this function if you are having difficulty in reading
and locating information in your data files.
2) This routine is only your first line of file recovery in
case of system problems. If the use of this routine does
not correct the problems you are having reading your data
files your only remaining recovery will be from backups you
have made. To help insure that your system has not
encountered a fault that you are unaware of install the DOS
'CHKDSK' routine into your 'AUTOEXEC.BAT' file (see your
DOS manual concerning this command).
3) This routine will perform the following steps for each
file being reindexed:
a) Delete existing index files for the data file being
reindexed,
b) Reindex the data file into its primary sequence,
c) Using the new index copy only the active records in
that data file into a new data file,
d) Delete the original data file,
e) Rename the new data file to the old data file name,
f) Rebuild all index files for the new data file.
4) You should run this routine at least once a year and
following each time you purge invoicing, and invoice detail,
from your data files.
PURGE EXPIRED SERVICE SCHEDULES
With this function you are able to tag as deleted all
services that have expired call schedules.
A majority of your accounts will be for only a single
service call. Once this call has been serviced it most likely
will not be repeated by the client. This function is defined to
allow you to automatically delete those expired service
schedules and return that disk space back to you. The client
master and related invoice records will not be deleted by this
function. This function should be ran at least once a quarter.
PURGE OLD INVOICING
With this function you are able to remove all old invoicing
information from your data files.
1) In order to insure your client account balance is not
affected by this process - only those accounts that have a
zero balance as of the requested curoff date will have their
invoices deleted.
2) Only invoices, payments, and adjustments prior to the
cutoff date are tagged for deleteion. All invoice detail
will remain until.
3) In order to make the space that this deleted invoice
information occupied available to the system for reuse you
must 'REINDEX' your data files.
PURGE OLD INVOICE DETAIL
With this function you are able to remove all line item
charges, prior to a given cutoff date and for deleted invoicing,
from your active database.
1) Only line item charges for deleted invoicing will be
considered for deletion.
2) Only line item charges prior to a give cutoff date will
be considered for deletion.
3) In order to regain the space that these deleted records
occupied you must 'REINDEX' your data files.
4) Line item charges for invoicing is maintained in a
seperate file from invoices, payments, and receipts. This
file can be used to create reports related to inventory, non
inventory, invoice charges. (See the 'DATA FILE STRUCTURE'
for file 'MDINVDTL' for more information. Micro Data Assist
at this time does not provide any reports on this
information. Request assistance for the creation of
these reports.
MODIFY SYSTEM PARAMETERS
With this function you can setup your full company name and
set flags that control selective display and listing options.
1) Setup your full company name in the space provided for
address lines 1, 2, 3, and 4. Center this information as
best you can (use the 'INS' key on your keyboard to allow
inserting of blanks and other information). This
information is optional and will only be used for printing
your company header on invoices and statements.
2) If you wish to print this heading on either invoices, or
statements, but not both you will need to reset the print
flag each time you print those documents.
3) The search and display format option relates to the
client maintenance search and display screens only. If you
request name only displays you will be able to display about
15 clients at a time on the screen at one time. If you
request the full name display you will be able to display up
to 5 names and addresses at a time.
POST FINANCE CHARGES TO A/R
With this function you can have the system calculate and
post finance charges to clients that have balances that are older
than last statement date.
Take care not to run this function more than once for each
statement cycle. In order to maintain proper accounting records
you should run this function prior to printing statements and the
month end aged receivables report. Transactions will only be
created for those accounts that have a balance older that last
statement date. Finance charge is calculated only for the number
of days sence last statement.
((monthly interest % * 12)/365.25 * days sence last statement)
SPECIAL FORM REQUIREMENTS
'CALL MASTER' was designed to use as few special forms as
possible. All special forms required should be able to be
purchased from most any office supply that handles computer
forms. If you cannot purchase these forms in your area Micro
Data Assist will supply these forms at a modest charge plus
shipping.
1) Invoices / Statements - These reports print on standard
8 1/2" x 11" continuous forms stock. If you wish to convey
that extra image to your clients it is suggested that you
order continuous letter head forms (customized to your
company logo and address) instead of plane paper forms. In
the 'SYSTEM UTILITIES section of your system you are
provided with the option to setup you full company name and
optionally request printing of it on invoices and
statements. Printing of both of these forms only uses 9
1/2" of body so that you have plenty of space to line up
your printing around any letter head.
2) Service call (Routing) cards - If you use this option you
will need to purchase continuous 3" x 5" card stock.
3) Rolodex cards - There are two sizes you can use:
a) 2 1/8" x 4" standard size continuous stock, or
b) 3" x 5" large continuous stock.
You will find that the 3" x 5" stock to be the only size you
really need as it is used by all routines that print onto
rolodex cards. The smaller size can only be used for client
address cards and even then there is no space for comments
therefore they are not printed (comments are printed on the
larger size).
4) Other forms - No other special forms are necessary unless
you wish to print mailing label and continuous envelope
forms. You can order almost any single up form for these
functions as they adapt to the form size you wish to use.